CADCA reserves the right to change this policy whenever deemed necessary without prior notification. Should changes be made, they will be posted on this Privacy Notice with the date of revision. Information posted about our members on the website consists only of organization name and state. We do, however, maintain internal lists of members and contacts. Because your physical mail and email addresses are confidential, we never share either type of list with outside parties (federal partners), and only key CADCA personnel and certain technical contractors are allowed access to the areas of the computer systems in which we store our lists. Lists are accessed only for the purpose distributing newsletters, annual reports, advocacy alerts, correspondence, event notifications, annual coalition survey or other professional communications that help us accomplish our mission.
Visitors to the Website and Website Security
The CADCA website collects information about each visitor to our website in these ways:
1. through your IP address
2. through cookies
3. through online forms for posting events, and training items
4. through online application for membership, sales and/or event registration
5. through any correspondence you send us via mail to our online posted mailing address, our online listed emails, and through other forms not associated with the database
Detail about these methods of information collection follows:
Your IP address does not reveal any personal information about you or your activities. Our web server host logs all IP addresses of all visitors to automate information collection concerning web traffic, usage, length of time visitors stayed, new visitors, entry and exit points, and the like. It is also used as statistical information for reporting and to find ways to improve web usability.
Online forms are generated by our database to gather information about you and your organization when you register as a member, presenter, an event or training. None of this information is shared with third parties, except that which is intended to be shown on results pages as delineated on the form. If you post information that is available on the web, and wish to have it removed or corrected, please contact us, and we will comply with your request as soon as possible.
None of your contact information or any of your correspondence that you send via regular mail, online through forms, through email, or any other means is ever sold to third parties under any circumstances, and is used only to conduct our daily business in accomplishing our mission under our policies as a nonprofit entity.
CADCA Sharing Practices
None of the information we collect is shared with any third-party except as aggregated statistics for organizational performance reporting purposes, capturing and defining web traffic patterns, and website improvement. Information of this kind is never used to track or monitor individual users. Our purpose is to provide communications and collaboration with and among nonprofits, to improve the information flow to the nonprofit community, and to improve the content and usability of our website, programs, products, and services. If you send us questions about our website content or any of our areas of operation, we may forward your request for information to parties who would be able to assist you, or we may respond to you with that information in kind. You may at any time request us not to do so, and we will comply with that request, except as we are required by legal regulations or a court order to do so. It is unlikely we will contact you for verification, but we reserve the right to do so, should it become necessary. If you contact us by email or phone, we may ask you to verify your personal information so that we may respond to your inquiry with an assurance of your identity. Our online database is protected by security put in place to safeguard data integrity and to prevent unauthorized access and/or use of its systems. These security measures have been designed to provide the user with reasonable protection of private information entrusted to our possession.
Opt In/Opt Out of CADCA Coalitions Online (CO) Enewsletter and Eblasts
Members (individual, special interest groups, coalitions) and affiliates (federal partners, sponsors, exhibitors) automatically receive the weekly CO and various eblasts distributed by CADCA. Once you are part of our contact/distribution lists, you can opt out any time you like by contacting CADCA by email (firstname.lastname@example.org) or by calling 703-706-0560 x257.
Social media encompasses a broad sweep of online activity, with Facebook, Linked-ln, Twitter and YouTube among the most commonly used and known. CADCA utilizes social media and social network sites to further enhance communications with various stakeholder organizations and members in support of our goals and objectives. CADCA employees and members have the ability to publish articles, facilitate discussions and communicate information through various media related to conducting business. Social media facilitates further discussion of substance abuse issues, operations and services by providing members of the public the opportunity to participate in many ways using the Internet.
CADCA participates in a number of social media outlets and all content is reviewed to ensure it does not include anything damaging, inappropriate, or that something of a confidential nature be disclosed or transmitted, resulting in potential legal or unfavorable media focus on the organization. Listed below are the social media guidelines:
1. The launch of all CADCA social media sites shall be approved by CADCAs Vice President of Communications and IT and the content reviewed by a CADCA staff moderator.
2. All CADCA social networking sites shall adhere to applicable state, federal and local laws, regulations and policies including all Information Technology and Records Management policies.
3. Freedom of Information Act and e-discovery laws and policies apply to social media content and therefore content must be able to be managed, stored and retrieved to comply with these laws.
4. All social network sites and entries shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure.
5. Content submitted for posting that is deemed not suitable for posting by CADCAs social networking moderator because it is not topically related to the particular social networking site objective being commented upon, or is deemed prohibited content based on the criteria in Policy –Item 9. of this policy, shall be retained pursuant to the records retention schedule along with a description of the reason the specific content is deemed not suitable for posting.
6. CADCA reserves the right to restrict or remove any content that is deemed in violation of
this policy or any applicable law.
7. When posting on any of CADCA’s sites, individual members, coalitions and/or suppliers should not be cited or obviously referenced without their approval. Never identify a member, coalition or supplier by name without permission and never discuss confidential details. It is acceptable to discuss general details about kinds of projects and to use non-identifying pseudonyms for an organization so long as the information provided does not violate any non-disclosure agreements that may be in place with the organization or make it easy for someone to identify the company.
8. All CADCA social networking sites shall include an introductory statement which clearly specifies the purpose and topical scope of the blog and social network site. Where possible, social networking sites should link back to the official CADCA internet site.
9. CADCA social networking content and comments containing any of the following forms of content shall not be allowed for posting:
a. Comments not topically related to the particular site or blog article being commented
b. Profane language or content;
c. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation;
d. Sexual content or links to sexual content;
e. Solicitations of commerce;
f. Conduct or encouragement of illegal activity;
g. Content that violates a legal ownership interest of any other party
10. All social networking sites shall clearly indicate they are maintained by CADCA and shall have CADCA contact information prominently displayed.
Links to Other Websites
Occasionally we may ask you to participate in online surveys in the interest of accomplishing our mission. Such surveys are always on a volunteer basis, and it is not necessary for you to fill it out. Should you decide to fill a survey out, the types of information that are collected may include demographics such as zip codes, age group, ethnicity, services received or provided, etc. However, none of this information will be collected on any one individual or that can be used to identify any one individual. Survey information is used in the aggregate to improve our organizational and online services.
Corrections to Personal Information
If your personal or your organization's information needs to be updated, please contact CADCA by email (email@example.com) or by calling 703-706-0560 x257.
Use of Photos, Videos and Recordings
Photographs, video, or audio recordings taken at CADCA events may be used by CADCA in electronic or print promotions or educational materials. If you do not wish your image or voice recording to be used, please give your name to a CADCA staff member at the applicable event, and let him or her know of your request.
By registering for any of CADCA events, you provide us with permission to list your name, organization and city/state on the event’s website under the “Who’s Attending” tab. Once you are registered, you can opt out any time you like by contacting CADCA by email (firstname.lastname@example.org) or by calling 703-706-0560 x237.
CADCA collects and stores credit card numbers when registering for an event, purchasing an item or making a donation, which are stored in our database. Paper forms received with payment details are stored in a secure location and kept on file only for the time period required by the IRS (after that, the forms are shredded for your security). CADCA does comply with the Payment Card Industry Data Security Standard (PCI DSS) which is a set of requirements designed to ensure that ALL companies that process, store or transmit credit card information maintain a secure environment. Only select applicable CADCA staff has access to the financial records in our database and none of this information is shared with third parties.